September 2024
Are you a meticulous and organized professional that has a keen eye for detail? Are you skilled at coordinating calendars, maintaining confidentiality, and keeping an office running smoothly? Do you excel at juggling multiple tasks under set deadlines? Sound like you? If so, great! ERO Resources Corporation (ERO) is for you. We invite you to bring your expertise and enthusiasm to our team. We are seeking an Executive Assistant for our Denver, Colorado office.
ERO is one of the leading environmental consulting firms in Colorado. For more than 40 years, ERO’s diverse team of scientists, planners, and subject matter experts have worked together to craft innovative solutions within the environmental regulatory framework that balances our clients’ needs with natural and cultural resources protection. Did we mention ERO is a Disadvantaged Business Enterprise, Minority/Women-owned Business Enterprise, and Small Business Enterprise?
Position Overview
As an Executive Assistant, you will be an integral team member, collaborating with the presidents to manage client needs, assist with projects, and perform day-to-day office needs. The Executive Assistant will specifically support the president and vice president positions in the Denver office by participating in client and project conference calls as well as taking notes; managing project calendars; communicating with clients and ERO staff, as directed; and assisting with monthly time logs and invoicing.
Responsibilities
The Executive Assistant would work directly with the president and vice president in the Denver office. This is a 40-hour per week position and is hybrid, meaning the position can be performed by working either in the office or from home. The person in this position is expected to conduct themselves in a professional manner in all work settings, representing ERO with respectful, courteous behavior and a positive workplace attitude. This position will assist presidents with managing projects, clients, and other duties, as assigned.
Expected Duties
As an Executive Assistant, you will perform a variety of secretarial and administrative duties for the Denver office:
- Data entry for project management, invoicing, and expenses.
- Proactively manage complex calendars with attention to accuracy and detail as well as the allocation of time to promote productivity, recognizing the need to re-prioritize, as appropriate.
- Arrange detailed travel plans and itineraries.
- Maintain basic office supplies, including stocking snacks, and assisting with equipment maintenance, as needed.
- Ensure that expense reports are accurately and efficiently completed.
- Manage and partner with all appropriate stakeholders, as needed, in the planning and execution of in-office or on-site meetings.
- Prepare meeting materials and agendas and participate in, prepare, and distribute meeting notes.
- Proactively request information and actions on behalf of division leaders and ensure that these requests are fulfilled efficiently and effectively before deadlines.
- Understand business priorities and identify process improvements to create efficiency.
- Demonstrate initiative, discretion, and tact in managing emails, telephone calls, and other requests.
- Prepare correspondence that is accurate, complete, and properly handled.
- Use Microsoft Office Suite and other software for project management.
- Communicate with the president and vice president to effectively prioritize tasks during nonroutine situations.
- Perform additional special assignments, as required.
- Help organize, structure, and order written content for project and proposal managers.
- Assist with and direct development of mail merge documents/management of mailing lists
Skills, Abilities, and Requirements
- Proficiency with Microsoft Office Suite, especially Word, Xcel, and Adobe Acrobat.
- Ability to learn ERO’s project management platform (Ajera).
- Ability to prioritize and multitask between two principals.
- Extraordinary attention to detail, accuracy, and organization.
- Effective collaboration with individuals across the company.
- Demonstrated ability to maintain confidential information and ethical practices.
- Ability to collaborate with cross-functional teams throughout the company.
Minimum Education and Experience
- High school diploma or GED preferred.
- 1 to 3 years of experience performing similar job duties.
What We Offer at ERO
ERO offers a very competitive compensation package that includes:
- A casual work environment with flexible hours and a culture that focuses on collaboration.
- Hourly position with a pay range of $24.00 to $30.00 per hour, commensurate with experience.
- 10 hours/month paid vacation accrual (separate sick leave bank).
- 11 paid holidays that include office closure between Christmas and New Year’s Day.
- ERO pays, on average, 80 percent of health, dental, vision, and other insurance packages.
- 401(k) and financial planning assistance.
- Cell phone stipend.
- Annual profit sharing and retirement plan contributions.
- Educational opportunities, including external workshops, classes, and mentorship, with ERO principals.
- Opportunities for advancement.
ERO encourages anyone meeting these requirements and who is enthusiastic about joining our team to apply today. Send an email with a PDF cover letter and resume to opportunities@eroresources.com with Executive Assistant – Denver inthe subject line.
It is the continuous practice of ERO Resources Corporation to encourage inclusion and provide equal opportunities in employment to all employees and applicants. No person shall be discriminated against in any condition of employment because of age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.
ERO participates in e-verify and pre-employment background screening services. For more information about ERO, visit our website at www.eroresources.com.